Choice diary
You can have any format you like of course. In case it’s helpful, here is an example clinic sheet below (used in East Herts).
The key elements of this Choice diary page are:
- The clinicians that might be at that clinic are shown in the row above each clinical slot time (i.e. it’s in their job plan to be there) eg KP, DG, AD, SP and EM for 1.30pm
- Each clinician has shown their availability by either circling their initials (showing available) or crossing their initials out (showing they are doing something else). So at 1.30pm KP, AD and SP are available
- When families ring in the admin team enters the young person’s name into the chosen slot and
- Their clinician’s initials are also written into the clinic time and then they are crossed out above (to show they have been booked). So KP was available and has now been booked into Choice John Doe (and her initials crossed out). The same for BR at 3 pm.
By using such a sheet we know that a clinician has seen the diary, as they have either circled or crossed out their name! If nothing shows, the admin team and other clinicians know that this particular member of staff hasn’t yet stated whether they are available that day or not. So in the example above the admin team would check with DG and EM about the 3 pm slot as they have neither crossed out circled!